Session 10: Formatting and Release Preparation (October 2022 B Cohort)

Hey there @oct22-b-cohort,

I hope y’all are staying cool and enjoying your week! Looking forward to our session tomorrow on Formatting and Release Preparation. Here are the Session 10 Slides and Session 10 Handout.

Similar to last week’s session, we’ll cover strategies that come into play towards of the end of your OER development process. The first part of the session will cover formatting (including things like frontmatter and backmatter). The second part will suggest final touches, such as the importance of a personalized book cover. We’ll cap things off with suggestions for how to wrap up your projects “officially” by having launch events.

As usual, bring any troubleshooting questions with you. And, as with our last session, I will be opening the space for groups to share their own experiences with some of these topics.

See you tomorrow! :slight_smile:


Thanks for the excellent session today, @oct22-b-cohort! Here’s the Session 10 chat transcript. Below are some key links and the recap. At the end of the session, your groups discussed what front- and backmatter elements you might want to include in your own OER textbook.

Today’s session helped your team focus on the planning of the two pivotal aspects before the release of your OER: formatting and promotion preparations.

It might be hard to imagine this endpoint in your projects given where you are in the publishing process right now, but let us assure you, you will eventually get to the end point!

As you work to manage these many small details, what’s useful at this phase is to keep a running list of and tick off items as you complete them. The main things to keep in mind is that your book is available in web, editable, and offline formats, and that there’s a short announcement that you can share on release day. It can sometimes be difficult to draw the line with final tweaks and touches on the book, so work with your team to reach a point where you are all happy.

In the first part of the session, we spent time discussing the sequence of formatting process that bests starts with formatting the main content in your publication software of your choice. Then add non-textual elements before your finally review the work. We provided a proposed formatting workflow template for your team planning. As with other stages of the OER publishing process, collaboration is key! We encourage you to assign tasks and seek input and advice from resources on your campus.

After formatting, you will want to focus on the final touches to help your book feel like a well-curated and professionally created resource. Frontmatter and backmatter can help your resource feel more rounded and professionally created, as can a well-designed cover. Adding information like a review statement, accessibility statement, book metadata, and adoption form can provide readers with more information about the quality and efficacy of your resource, and also provide pathways for others to find the book and report their use. Reminder: LOUIS requires you to make an adaptation page!

Finally, the time will come when you pull together what you already have for promotion purposes, so you can focus on filling in any gaps. But, most importantly savour the moment — this is the milestone you’ve been working towards, and it’s finally here! Pause and celebrate with your team.

Next week, we will dive into ways to keep your book up to date following release, as well as how to understand the longer-term impact of your team’s hard work via adoptions and other non-traditional metrics for assessing learning.

For next week:
Revisit the Storytelling & Communications Templates with your teams and continue to draft the story of your OER
Post a brief update on this thread to one (or more) of the following prompts:

  1. How are your Moodle courses coming along?
  2. What are your goals for this month?
  3. What has been the biggest challenge this month?
  4. What has been the biggest success this month?

Looking forward to seeing y’all next week! Stay cool!