Session 2: Project Scoping (June 2022 Cohort)

Hello @june22-cohort,

I’m looking forward to seeing you all this afternoon for session 2, which will be about project scoping. The agenda will include:

  • Session and program goals
  • Publishing process overview
  • Identify tools to help your team work productively
  • Discuss the value of open licenses for you OER
  • Locate OER that match your teaching intentions
  • Plan and share a project summary

Here are links to the slides and the handout.

See you soon!

Dear all,

it was very interesting to see you brainstorm scoping ideas for your projects today. With regards to 3 technical questions that were asked today, please find my responses further detailed below:

1. What is the purpose and best use of your Project Homepage?
We envision it as a tool much like a noticeboard where you can communicate the progress of your project at a glance. It provides you with an outward facing digital window that’s quickly accessible via a url link. You can share the link on your social media or in other communication with interested parties. It is, however, not intended as the workshop or the space, where you will be doing the actual project work. Updating your homepage will often mean just adding the link to current working documents or changing the project status by moving it ahead in the progress.

2. How to give someone in your team admin rights on the project homepage?
The person who created the homepage can quickly give anybody admin rights by doing 2 steps:
a. assigning team members a role

b. by hovering over the icon show in the screenshot below and enabling itand enabling it

You can also find more detailed instructions on the editing of your homepage here: Editing Your Project Homepage

3. How to best organise your pictures? @byousefi was asking the question and I hope to have understood correctly that you were asking about recommendations for the organisation of images that you want to use in your OER. Bardia was also mentioning url links by means of which to embed pictures into your own work. While this might be a good option in the cases that you have good control over the digital places where the images are hosted or where the owners request such use, the direct upload of images is recommended for the cases in which you want more immediate control over image content. Please find below the link to an image tracking template showing how your team can communicate the use of all project-relevant images. It is best paired with a transparent filing system, where you store the downloaded image files: Image Tracking Spreadsheet Template - Google Sheets

Please feel free to add any questions that might not have been answered in session today or that come up as you are embarking into the scoping process for your projects! Anybody knowing answers or able to share relevant personal experiences is welcome to join into the conversation!

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Hello @june22-cohort! Apologies for being a few days late with my recap from last week’s session. Here are some key links from the session:

This session started off with a brief overview of the different stages of the open publishing process. Knowing what goes into publishing can help you as a creator plan for the work involved. The model depicted in the slides is cyclical to demonstrate that you will progress through the publishing process in unique ways, sometimes circling back or working in multiple stages all at one, in correspondence with the unique parameters in your project. There is no one way for all projects in our cohort, but understanding the different stages in the process, will help you plan ahead to better navigate those unique contexts.

Prior to our next session, please complete the activities listed on your Handout for Session 2 [link above], under the Homework Activities. This includes further working on your Project Summary [link above], posting your results to your homepage if you can, and starting to locate suitable OER in your discipline. Please note that the fields in the template correspond to the blocks on your Rebus project homepage, so make sure to update it once you have agreed on what to include! As a reminder in the template, you’ll consider:

  • Title: informative for reader and adopter.
  • About the project: Brief, highlight any unique elements or aspects about the resource
  • Audience: Think beyond course/classroom about student accessibility needs, reading levels, backgrounds, contexts, etc.
  • Significant Learning Outcomes: Phrasing Overarching OER Outcomes and more specific sub-goals can guide you in the location of suitable resources or inform you of gaps that you will need to fill.
  • About the content: list of topics or concepts covered, plus a brief structural breakdown of the book or course materials
  • License: Thinking about the permission you might (not) want to grant future adopters will help you define the license of your choice down the road.
  • Team: list the full group of people involved in the project
  • Support or funding: mention institutional support and/or funding if applicable
  • Participation options: pathways to contact the team to get involved
  • Measures of Success: short and long-term goals that don’t solely need to be quantitative

Another important part of the Project Scoping stage is the set up of systems and tools for your team to be organized and transparent, set up for live and asynchronous communication, and prepared to write/ edit/ format your OER seamlessly. If you haven’t done so yet, please finalize this setup in your teams.

We’ll continue to plan and finalize the vision for the project with our session on storytelling and communication. I look forward to connecting with you then again. Take care!